Asphalt Milling and Paving Services

Caroline County Department of Public Works is requesting sealed bids for asphalt milling and paving services under RFB #2026-CDC0001, with bids due May 28, 2026 at 1:00 p.m. and mandatory pre-bid site visit and conference on May 4, 2026 at 10:00 a.m. at the Caroline Detention Center; attendance at the site visit is required for bid eligibility.

The scope encompasses full-depth asphalt replacement on Lewis Memorial Drive (approximately 3,750 square yards), milling and overlay of the employee parking area (approximately 7,000 square yards), and edge milling with overlay of the maintenance facility area (approximately 1,400 square yards). Work includes pavement marking repainting, reuse of suitable asphalt millings on a gravel service road, and application of tack coats per Virginia Department of Transportation standards. Technical specifications include subgrade compaction to 95% Standard Proctor, aggregate base materials compacted to 98% per VDOT standards, asphalt mix types with maximum lift thicknesses and compaction requirements of 92–97% TMD, and milling tolerance of 1/4 inch. Bidders must submit a lump-sum base bid for primary work and a separate lump-sum price for an optional add-alternate addressing curb and gutter drainage inadequacies near visitor and staff entrances.

Contract term is 120 calendar days from award. Required bonds are 5% bid bond, 100% performance bond, and 100% payment bond. Insurance requirements include workers' compensation at statutory Virginia limits, commercial general liability of $1 million per occurrence and $2 million general aggregate, and business automobile liability of $1 million per accident. Proposals must include company information, completed bid sheets, project schedules, detailed material and method descriptions, at least three references for similar projects, and copies of all applicable business and contractor licenses. Technical questions are due May 18, 2026 at 5:00 p.m. Board of Supervisors approval is anticipated June 9, 2026, with contract award on June 12, 2026. Award will be made to the lowest responsive and responsible bidder; bids remain valid for 90 days.