Asphalt, cold mix, purchase/delivery of, term contract

Palm Beach County's Purchasing Department issued Request for Quotation (RFQ) #650515/JM on January 21, 2022, seeking qualified vendors for the purchase and delivery of cold asphalt mix through a term contract arrangement. The procurement targets an estimated 12-month quantity of 1,784 bags of 50-pound cold asphalt mix, specifically Asphalt Research Technology, Inc. DBA EZ Street Company Item #EZ50 or an approved equal product. The material must meet strict salient characteristics including ready-to-use capability without mixing or tack coat application, suitability for permanent repairs such as pothole and edge repairs, effectiveness in all weather conditions, and workability when stored unopened for up to twelve months, requiring only shovel or tire compaction for application. Quotations were due on February 10, 2022, at 4:00 P.M., submitted to Palm Beach County Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415. The successful vendor will be awarded a 12-month initial contract with options to renew for four additional 12-month periods, subject to mutual written agreement and Board of County Commissioners appropriation of funds. All pricing must be firm and fixed for the initial term and each renewal period, with unit prices quoted per 50-pound bag to two decimal points, and delivery must occur within ten business days of receiving a term contract delivery order between 8:30 A.M. and 3:30 P.M., Monday through Friday, at the destination F.O.B. point of Palm Beach County Purchasing Warehouse, 2455 Vista Parkway, West Palm Beach, Florida 33411.

The County will award on an all-or-none, total offer basis to the lowest responsive, responsible quoter, subject to Small/Minority/Women Business Enterprise (S/M/WBE) provisions and local preference provisions, which may provide set-aside opportunities for disadvantaged enterprises. Vendors must be registered in the County's Vendor Self Service (VSS) system, maintain current local business tax receipts and required certifications, comply with E-Verify employment eligibility requirements, and meet all federal, state, and local legal requirements to be eligible for consideration. The successful quoter will be responsible for all transportation charges, liability, and risk in transit, with the price including all freight, shipping, handling fees, labor, equipment, and other facilities necessary to fulfill the contract obligations. Payment will be rendered only upon the County's satisfaction and acceptance of delivered items, ensuring quality compliance throughout the contract term. No incumbent vendors or budget range information was specified in the RFQ documentation; however, interested vendors should prepare comprehensive quotations reflecting competitive pricing for the estimated annual quantity of 1,784 bags with potential multi-year renewal value.