Aspen Aerials Under-bridge Inspection Unit Annual Inspection Service

The Missouri Department of Transportation (MoDOT) has issued a Single Feasible Source (SFS) solicitation for annual safety inspection services of its under-bridge inspection units, specifically targeting services from Aspen Aerials, located in Duluth, Minnesota. The comprehensive inspection services include four primary components: a complete operational test of all unit functions, a thorough inspection of the hydraulic and electrical systems, a visual inspection of all structural components and structural connections, and a detailed report with recommended parts or repairs. The solicitation (SFS605CO21000900) was open from November 30, 2020, to December 7, 2020, at 2:00 PM CST, with vendors able to submit responses electronically through the MissouriBUYS eProcurement system or via hard copy. MoDOT has determined that Aspen Aerials is the sole source capable of providing these specialized inspection services, citing the proprietary nature of the equipment and the need for factory-authorized maintenance to maintain warranty validity. The procurement is being conducted under Missouri Code of State Regulation 7 CSR 10-11.020, which allows for single source procurement when supplies or services are uniquely available from a specific manufacturer or distributor.

There are no specific set-aside designations or restrictions mentioned in the solicitation documents that would limit respondent eligibility. No incumbent vendors beyond Aspen Aerials are identified, and no existing infrastructure integration requirements are specified. The estimated contract value is less than $25,000, with payment terms of Net 30 Days and delivery terms of Free On Board Destination. The solicitation indicates that while the procurement is designated as a single feasible source, all vendors are technically eligible to respond, though MoDOT has determined that only Aspen Aerials can effectively provide the required services. The procurement follows state regulations requiring public notice for single source purchases over $5,000, with additional advertising requirements for purchases exceeding $25,000. The contract appears to be for a one-time annual inspection service with no mentioned renewal options, focusing specifically on maintaining the operational integrity and warranty of MoDOT's under-bridge inspection units.