Aspen Aerials Under-bridge Inspection Unit Annual Inspection Service

The Missouri Department of Transportation (MoDOT) is pursuing a single feasible source procurement for annual safety inspection services for its under-bridge inspection units, specifically sourcing these services exclusively from Aspen Aerials, located in Duluth, MN. The procurement covers a comprehensive annual inspection that includes a complete operational test of all unit functions, a thorough inspection of hydraulic and electrical systems, a visual inspection of all structural components and structural connections, and the generation of a detailed report with recommended parts or repairs. The solicitation period ran from October 10, 2018, to October 17, 2018, with a planned purchase order issuance date of November 1, 2018. MoDOT has determined that Aspen Aerials is the only vendor capable of providing these specialized services, citing proprietary equipment and the necessity of maintaining manufacturer warranty requirements. The services are to be performed annually for the life of these under-bridge inspection units, with delivery terms specified as Free On Board Destination and payment terms set at Net 30 Days.

The procurement is designated as a single feasible source contract under Missouri Code of State Regulation 7 CSR 10-11.020, which allows for non-competitive procurement when supplies or services are proprietary and only available from a specific manufacturer or distributor. No specific set-aside designations for disadvantaged enterprises were noted in the documentation. The estimated contract value is less than $25,000, and the contract will be processed through the MissouriBUYS eProcurement system, allowing for both electronic and hard copy responses. While the solicitation is technically open to all vendors, MoDOT has conclusively determined that only Aspen Aerials can fulfill the required factory-authorized maintenance to preserve equipment warranty and ensure proper inspection of the specialized under-bridge inspection units. The jurisdictions involved in this procurement include Clark County and Jefferson City, Missouri, though the services are specifically for MoDOT's General Services-Fleet department.