ASF-1228 Event Emergency Medical Services

James Madison University (JMU) is seeking sealed proposals for Event Emergency Medical Services through RFP ASF-1228, with proposals due by March 25, 2025 at 2:00 PM. The procurement covers comprehensive emergency medical services for various campus events including football games (6-9 annually), basketball games (approximately 30 total), NCAA/conference post-season events, commencement ceremonies, concerts, and special events. Required services encompass first aid room services, transport EMS services, walking EMS services, mobile unit EMS services, physician medical direction, and event supervisors for the Command Center at venues like Bridgeforth Stadium (25,000 capacity) and Atlantic Union Bank Center (8,500 capacity). Contractors must be licensed by Virginia's Department of Health Office of Emergency Medical Services for Advanced Life Support in Emergency Ground Transport. The initial contract term is one year with four potential one-year renewal options, and price increases during renewals are limited to the CPI-W increase for "other services." Fuel price adjustments will be tied to the Producer Price Index for Gasoline, ensuring financial flexibility for the selected vendor.

The procurement encourages participation from small, women-owned, and minority-owned businesses, with a specific target of 42% for discretionary spending. All vendors must register in eVA, Virginia's e-procurement portal, and will be subject to transaction fees capped between $500-$1,500 per order depending on certification status. The current contract is held by Emergency Training Systems (EMS) and is set to expire on July 19, 2025, indicating an opportunity for new vendors to enter the market. While specific budget ranges are not explicitly detailed in the documentation, the comprehensive nature of services across multiple venues suggests a substantial annual contract value. The RFP's emphasis on diverse business participation and specific licensing requirements indicates a structured approach to selecting a qualified emergency medical services provider for JMU's diverse event portfolio.