As-Needed Roof Repair Services

The City of Pasadena's Water & Power Department is seeking an as-needed roof repair services contractor for a five-year contract period. The procurement opportunity requires a contractor with a Class B - General Building license to perform comprehensive roof repair and maintenance services, including inspections, leak tests, repairs, replacements, core sampling, and consultation for various roof types such as TPO, tar, architectural shingles, metal, and polyurethane-methacrylate roofing systems. Bidders must be registered with the California Department of Industrial Relations and will be evaluated based on the lowest Grand Total Price, with unit pricing for repair services ranging from 50 to 250 square feet. The non-mandatory pre-bid meeting is scheduled for December 14, 2023, at 10:00 am, with bid submissions due by 11:00 am on January 4, 2024. Contractors must provide pricing valid from November 2023 to November 2028, with potential annual CPI-linked inflationary increases, and will be required to offer a two-year warranty on workmanship using roofing materials with a manufacturer's warranty of 20 years or longer. The contract will utilize a time and materials purchase order approach, with repairs billed at an agreed-upon hourly rate plus a percentage markup on materials.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises, though the required forms include workforce utilization and equal opportunity employment documentation. Contractors will need to complete several administrative forms, including a Unique Entity Identifier (UEI) from SAM.gov, a Disclosure of Lobbying Activities form, and a subcontractor listing. The contract requires performance and material/labor bonds to ensure financial security for the city. While specific budget ranges are not explicitly stated, the contract appears designed to accommodate ongoing, as-needed roof repair services with flexible funding mechanisms. Contractors must be prepared to provide comprehensive documentation, including detailed workforce information, legal status verification, and a non-collusion declaration. The procurement process emphasizes transparency, with forms collecting statistical data about the bidding company's workforce, business status, and commitment to equal opportunity employment.