Artificial Turf Field Maintenance

The City of Pasadena's Department of Parks, Recreation and Community Services - Parks Division is seeking a vendor to perform specialized artificial turf field maintenance at two park locations: Robinson Park and Villa Parke. The procurement is an Informal Selection solicitation targeting maintenance services for a total of 217,000 square feet of artificial turf (145,000 square feet at Robinson Park and 72,000 square feet at Villa Parke). Required maintenance services include loosening rubber crumb compaction, cleaning and replacing infill, brushing turf blades, magnet sweeping for debris, disinfecting the turf, and conducting bacterial readings. The contract period runs from April 1, 2024 to June 30, 2024, with a proposal submission deadline of May 9, 2024 at 3:00 pm. A non-mandatory pre-proposal meeting is scheduled for May 1, 2024 at 10:00 am at Robinson Park's Football Field. Evaluation criteria will focus on the lowest Grand Total Price submitted, with vendors required to demonstrate relevant experience, comply with prevailing wage regulations, and provide documentation including a Taxpayer Identification Number, business license, and required certifications.

The procurement appears to have standard equal employment opportunity provisions, with vendors required to complete AA forms documenting workforce demographics and non-discriminatory hiring practices. Proposers must be registered with the California Department of Industrial Relations and have experience working with governmental agencies. Vendors will need to provide proof of insurance and a Unique Entity Identifier (UEI) from SAM.gov, with a warning that failure to submit this identifier may result in a non-responsive bid. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the extensive documentation requirements suggest a commitment to diverse and qualified vendor participation. The contract is funded by the City of Pasadena, and while no specific budget range is provided, the comprehensive maintenance requirements for two large artificial turf fields indicate a potentially significant contract value. Vendors must submit pricing electronically through the City's eProcurement Portal and demonstrate capability to meet the specific maintenance, safety, and reporting standards outlined in the solicitation.