Art Center Termite Tenting

The City of Palo Alto is requesting bids for structural fumigation (tenting) of the Palo Alto Art Center at 1313 Newell Road to eradicate drywood termites, with bids due August 4, 2026, and work scheduled for the last two weeks of December 2026.

Contractors must be qualified and licensed for structural fumigation and must comply with California Department of Pesticide Regulation requirements and all applicable federal, state, and local regulations. The scope encompasses complete building fumigation, structural preparation and sealing, monitoring, aeration, clearance certification, chemical reporting, and a minimum one-year warranty against drywood termite reinfestation.

The contractor shall furnish all labor, materials, equipment, fumigants, warning agents, safety measures, and incidentals necessary to complete the work. Work must commence within seven calendar days of the Notice to Proceed and be completed within fourteen calendar days. The contractor must submit a proposed fumigation schedule for City approval at least fourteen calendar days before the start date and provide a site-specific Health and Safety Plan and current Safety Data Sheets for all chemicals prior to mobilization. Final payment is contingent upon submission and City acceptance of fumigation clearance certification, a chemical usage report with EPA registration numbers and quantities, and warranty documentation.

Insurance requirements include Worker's Compensation and Employer's Liability at statutory limits, General Liability of $1 million per occurrence and $1 million aggregate, Automobile Liability of $1 million per person per occurrence and $1 million property damage, and Professional Liability/Errors and Omissions of $1 million all damages. All insurers must hold an AM Best's Key Rating of A-:VII or higher and be authorized in California. The City must be named as an additional insured on all policies except Workers' Compensation, Employer's Liability, and Professional Liability. Certificates of insurance must be submitted to purchasingsupport@cityofpaloalto.org prior to contract award. The contractor must also provide performance and payment bonds, with bond amounts to be determined based on contract value.