Arrow boards trailer and truck bed mounted

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Division of Equipment, has issued Request for Bid 605 2500000280 for the procurement of arrow boards in both trailer-mounted and truck bed-mounted configurations. The solicitation seeks six trailer-mounted arrow boards and two truck bed-mounted arrow boards, with all equipment required to be new, current production models that are pre-serviced and fully warranted against defects for one year from the date placed in service. Bids must be submitted electronically through the Kentucky Vendor Self Service portal by December 3, 2024, at 1:30 p.m. Eastern Time, with a tentative award date of December 15, 2024. A public bid reading will be conducted via conference line at 3:00 p.m. Eastern Time on the bid closing date. The procurement employs a best value evaluation methodology with pricing weighted at 95 points and delivery time weighted at 5 points, where the lowest-priced bidder receives maximum points and subsequent bidders are scored proportionally. All prices must be quoted as F.O.B. Destination Freight Prepaid and Allowed, with vendors bearing all shipping and freight costs and specifying delivery time in calendar days after receipt of a delivery order, subject to a one percent daily penalty deducted from invoices for late deliveries. The master agreement will have an initial contract period beginning upon award and expiring November 30, 2024, with options to extend for four additional one-year periods subject to written approval from both the vendor and KYTC Division of Purchases.

Kentucky resident bidders and qualified bidders, including Kentucky Correctional Industries and nonprofit organizations serving individuals with severe disabilities, are eligible for preference points under state law. Vendors must submit a notarized Required Affidavit for Bidders, Offerors, and Contractors and, if claiming resident status, must provide supporting documentation such as evidence of Kentucky income tax filing, unemployment insurance contributions, and workers' compensation policies. Foreign entities must provide proof of registration with the Kentucky Secretary of State or identify applicable exemptions. No incumbent vendors or current contractors are identified in the solicitation materials. The specific budget or award value for this procurement is not disclosed in the available documentation. Vendors requiring assistance with the submission process or account setup through the Kentucky Vendor Self Service platform may contact the Customer Resource Center help desk at Finance.CRCGroup@ky.gov, by phone at 502-564-9641, or toll-free at 877-973-4357.