Armed Security Service for Inmates Hospitalized in Medical Facilities

The Solano County Sheriff's Office issued Request for Proposal (RFP) No. 990-1009-24 on October 11, 2023, seeking qualified contractors to provide fully trained and certified armed security guard services for inmates from Solano County jails hospitalized in off-site medical facilities throughout California on an as-needed basis, including holidays and weekends. The scope of work requires contractors to supply armed personnel capable of safe and secure monitoring and containment of inmates, with all labor, training, materials, and equipment—including weapons, ammunition, handcuffs, oleoresin capsicum spray, expandable batons, tasers, tourniquets, and body cameras where permitted—provided by the contractor. All security guards must maintain current California Security Guard Permits, Firearms Permits, CPR certification with AED training, and pass tuberculosis testing; contractors are responsible for providing location details and anticipated service duration at the County's request. Proposals were evaluated on a 50-point scale for experience and qualifications, 25 points for references, and 25 points for cost, submitted as hourly rates for armed guard services. The RFP timeline included a question submission deadline of October 20, 2023, with County responses scheduled for October 25, 2023, a proposal due date of November 3, 2023, at 5:00 pm via the OpenGov Solano County Portal, anticipated interviews on November 13, 2023, contractor selection targeted for November 16, 2023, and a desired contract start date of January 1, 2024.

The procurement documents do not identify any specific set-asides for disadvantaged enterprises or restrictions limiting participation by organization type; however, prospective contractors must maintain an active vendor application on file with Solano County and submit applications through the designated OpenGov digital portal. No incumbent vendor or current contractor is identified in the available documentation. Contractors must comply with strict conduct standards outlined in the Affirmation of Understanding document and demonstrate adherence to HIPAA Privacy and Security Rules through execution of a Business Associate Agreement (Exhibit D1), as they will have access to Protected Health Information during service delivery. The contract requires contractors to maintain comprehensive insurance coverage including general liability of $2,000,000 per occurrence, automobile liability of $1,000,000 per accident, workers' compensation as mandated by California law, employer's liability of $1,000,000 per accident, cyber liability of $1,000,000 per incident, and professional liability of $2,000,000 combined single limit. The contract is terminable by either party with thirty days' written notice, or immediately by the County for contractor malfeasance, with monthly payment in arrears upon invoice submission and approval; no specific maximum contract amount or budget range is disclosed in the available RFP documentation.