Argentine Bahia Sod Installation at Phillippi Estate Park and Red Rock Park

Sarasota County is seeking quotes for an Argentine Bahia Sod Installation project at two county parks: Phillippi Estate Park and Red Rock Park. The procurement involves providing and installing 36,000 square feet of sod at Phillippi Estate Park (5500 Tamiami Trail) and 21,000 square feet at Red Rock Park (3987 Camino Real), with a targeted installation window between August 5 and August 12, 2024. The sod must be Argentine Bahia grass grown in sandy-based soil, harvested from a single source location with a minimum 5-year cultivation history, cut to 4.5" thickness, and installed within 24 hours of harvesting. Key requirements include delivering all necessary materials and labor, with the county handling field preparation and pre-plant fertilization. The contractor must warrant the turf for 15 calendar days from county acceptance and is responsible for all delivery and installation costs. The solicitation was released on July 18, 2024, with questions due by July 22, 2024, and responses required by July 23, 2024, at 2:30 pm through the ProcureNow portal. Award will be made to the responsive and responsible bidder submitting the lowest total bid price, with a quote threshold of $50,000.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must confirm employment eligibility through E-Verify and comply with state and local regulations. The county is exempt from paying state and local taxes, with funding coming from the Parks, Recreation, and Natural Resources department. Contractors are required to maintain specific insurance coverages, including Workers' Compensation, Commercial General Liability, and Business Automobile Liability. The county reserves the right to reject turf of unacceptable quality and request clarifications from bidders. Potential additional purchase opportunities exist, as the county may acquire additional quantities at the quoted unit price within 30 days of award, with the possibility of honoring unit prices for up to one year. While no specific budget range is explicitly stated, the $50,000 quote threshold suggests the project's estimated value falls within or below this amount. Vendors must also adhere to administrative, technical, and physical controls for their business and information technology systems.