Archive, preservation supplies and equipment

The State of Oregon, specifically through the Secretary of State, is seeking competitive bids for a procurement of archive and preservation supplies, primarily focusing on a DryTac Brand product bundle that includes a 42.5" x 66.5" hot press heated glass-top vacuum press. The solicitation requires a comprehensive quote covering all product costs, shipping expenses, and includes a mandatory 3-year warranty with power surge protection. The Invitation to Bid (ITB) was posted on July 15, 2019, with a bid submission deadline of July 31, 2019, targeting jurisdictions in Marion County and the City of Salem. Prospective bidders must submit their proposals through the OregonBuys system and comply with specific submission requirements outlined in the bid documents. The state will evaluate bids based on responsiveness, vendor responsibility, and the ability to meet the technical specifications for archive and exhibit preparation equipment. Inquiries and bid submissions must be made through the designated electronic procurement system, with strict adherence to the outlined procedural guidelines.

The procurement opportunity demonstrates a strong commitment to supporting diverse business participation, with explicit encouragement for certified small businesses, including disadvantaged, minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Bidders may be required to submit a Certified Disadvantaged Business Outreach Plan as part of their proposal. While specific budget ranges are not explicitly detailed in the documents, the state reserves the right to reject any or all bids and is not liable for bidder proposal preparation costs. The solicitation emphasizes environmental considerations, requiring vendors to use recyclable products to the maximum extent economically feasible. Bidders must also certify compliance with pay equity, non-discrimination policies, and provide documentation demonstrating their legal and operational responsibility. The state anticipates awarding a single purchase order to the vendor that best meets the technical requirements and demonstrates the most advantageous overall proposal.