Archival Collections Management System

The State of Colorado is seeking a comprehensive Archival Collections Management System through a competitive procurement process. This state-level contract opportunity, identified by the ID 6895e2275e3d8441f30262f8, was posted on July 25, 2025, with proposals due by August 29, 2025. The procurement aims to acquire a sophisticated digital system designed to manage, catalog, preserve, and provide access to archival collections across state repositories. Potential vendors must demonstrate expertise in developing robust archival management technologies that can handle complex metadata, digital preservation, and research access functionalities. While specific evaluation criteria are not explicitly detailed in the provided documentation, typical requirements for such systems include scalability, user-friendly interfaces, advanced search capabilities, and compliance with archival preservation standards. The procurement timeline indicates a structured approach, with the posted date of July 25, 2025, providing approximately 35 days for potential vendors to prepare and submit comprehensive proposals addressing the state's archival management needs.

The contract opportunity does not specify explicit set-aside designations or restrictions on respondent organizations. However, given the specialized nature of archival collection management systems, vendors will likely need demonstrated experience in cultural heritage technology, digital preservation, and governmental archival solutions. While no incumbent vendors are mentioned in the provided information, the procurement suggests potential integration requirements with existing Colorado state archival infrastructure. The system will likely need compatibility with current digital repositories, metadata standards, and potentially legacy archival systems used by state institutions. Although no specific budget range is provided, enterprise-level archival management systems typically represent significant technological investments, potentially ranging from $250,000 to $1.5 million depending on system complexity, customization requirements, and ongoing support needs. Prospective vendors should be prepared to demonstrate comprehensive technical capabilities, proven implementation experience, and a clear understanding of Colorado's specific archival management requirements.