Architectural Wood Restoration

The Washington Convention and Sports Authority t/a Events DC is soliciting bids on an as-needed basis for architectural wood restoration services under RFQ 25-S-035, with responses due May 21, 2026 at 5:00 PM EST — this solicitation is set aside exclusively for District of Columbia Department of Small and Local Business Development (DSLBD) certified local, small, or disadvantaged business enterprises only.

The scope encompasses touching up and cleaning approximately 27,000 square feet of paneling, repairing approximately 2,184 linear feet of handrails, restoring approximately 225 meeting room doors (205 at the Convention Center and 20 at the Carnegie Library), and repairing approximately six desks across Events DC facilities including the Walter E. Washington Convention Center, Carnegie Library at Mt. Vernon Square, Robert F. Kennedy Memorial Stadium, the District of Columbia Armory, Gateway DC, the R.I.S.E. Demonstration Center, Nationals Park, and CareFirst Arena. All restoration work requires removing previous repair attempts, refinishing, blending stain and topcoat, cleaning, and applying protective coatings.

Bidders must propose firm-fixed, fully loaded hourly rates for standard hours (7:00 AM to 4:00 PM) and overtime hours (4:00 PM to 7:00 AM), with all pricing including labor, materials, and markup for commonly repairable parts. Price escalation for option years shall not exceed five percent annually. The base contract term runs October 1, 2026 through September 30, 2027, with four one-year renewal options at Events DC's discretion.

Minimum qualifications include five years of documented experience in restoration of exotic wood types, current Architectural Woodwork Institute certification and membership, and three customer reference letters. Key personnel must also possess minimum five years of documented experience. Award will be made to the responsive bidder offering the lowest aggregate price over the life of the contract. DSLBD preference points up to 12 points maximum are available based on business classifications including small business enterprises, resident-owned businesses, longtime resident businesses, local business enterprises, disadvantaged business enterprises, veteran-owned businesses, local manufacturing businesses, and equity impact enterprises. Questions were due May 14, 2026.

Submission requirements include W-9, tax certification affidavit, ACH form, proof of DSLBD certification, material safety data sheets, written cost estimates within five calendar days of site inspection, and disclosure of any past or present business, familial, or personal relationships with Events DC Board and key staff. Service Contract Act wage determinations and the District of Columbia Living Wage Act apply.