Architectural Services: Boyce Elementary School

Clarke County Purchasing Department, on behalf of Clarke County Public Schools, is requesting proposals for architectural services at Boyce Elementary School with proposals due July 21, 2026 at 3:00 p.m., with a non-mandatory pre-proposal meeting on July 8, 2026 at 10:00 a.m. This is a best-value procurement where professional qualifications and proposed services are primary evaluation criteria rather than price alone.

The scope encompasses three distinct projects: design and bid-ready construction documents for a new brick breezeway with temperature-controlled, secure passage connecting gymnasium doors; complete enclosure of an existing breezeway serving the pre-kindergarten cottage with brick and windows to create a secure, climate-controlled hallway; and renovation and replacement of leaking windows adjacent to the gymnasium with standard brick walls and windows. The selected architect must deliver bid-ready specifications and drawings by December 31, 2026, to enable the County to solicit construction bids in Q1 2027, with construction targeted to commence after the 2026-2027 school year and complete before the first day of school for 2027-2028.

Evaluation factors include familiarity with the project specialty area, past performance with similar projects, qualifications and availability of assigned personnel, ability to complete work timely, references, experience, and geographic proximity to attend pre-bid and construction meetings. The County anticipates discussions with two or more qualified offerors and may request oral presentations before award. Professional liability insurance of at least $2 million per occurrence and $5 million aggregate is required, along with workers' compensation coverage for firms with three or more employees. The selected architect will serve as an independent contractor, attend pre-bid meetings during construction, and assist with construction management to ensure contractor compliance with specifications. Proposals must be submitted in person at the Clarke County Purchasing Office or electronically via eVA. The County estimates contract award within two to four weeks of proposal receipt, with work anticipated to begin in August 2026.