Architectural and Engineering Services on an As-Needed Basis

Portsmouth City Public Schools is soliciting sealed proposals under RFP 1117-P-2627 to establish an as-needed term contract for architectural and engineering services, with proposals due November 9, 2026 at 2:00 p.m. Offerors must submit M/WBE Subcontracting Plans demonstrating a goal of 30 percent of purchases from minority and women-owned business enterprises or providing evidence of good faith efforts.

The selected firm will provide comprehensive architectural and engineering services, including design for new schools and renovations, evaluation studies, feasibility analyses, construction administration, and specialized services such as LEED compliance, facility assessments, and grant administration. The district serves approximately 14,800 Pre-K through 12th-grade students across three high schools, three middle schools, thirteen elementary schools, three Pre-K centers, an alternative school, an adult learning facility, and a career and technology center. Proposals must include five years of relevant project experience on AE-5 forms, capacity and capabilities documentation, professional awards, and AE-1 through AE-6 forms covering personnel qualifications and methodology. Offerors with more than 50 employees must comply with E-Verify requirements where the contract exceeds $50,000.

Individual project fees may not exceed $1 million, and the sum of all projects performed in one contract term by one firm may not exceed $5 million. The contract term runs one year through December 31, 2027, with four optional one-year renewal periods. Negotiations will establish marked-up hourly rates for architect and engineer skill levels. Payment terms are net 30 days from receipt of goods, services, or invoice, whichever is later.

Proposals are evaluated on qualifications and experience (50 points), capacity (25 points), and methodology (25 points). Cost is a consideration but not the sole determining factor. The district will conduct individual discussions and interviews with two or more qualified offerors. The RFP was issued October 9, 2026, with questions due October 16, 2026. Proposals close at the Procurement Office, 801 Crawford Street, 3rd Floor, Portsmouth, Virginia 23704. The opportunity is tagged to Portsmouth City and Newport News City jurisdictions.