ARC Flash/Coordination Study

The New York State Department of Corrections and Community Supervision is requesting bids for an electrical arc flash and coordination study at the Lakeview Shock Incarceration Facility in Brocton, New York under IFB LA25-0004, with bids due March 26, 2026 at 1:00 p.m. ET. No set-asides or participation goals apply — MBE, WBE, and SDVOB goals are each 0%.

The scope is a comprehensive arc flash study and electrical systems coordination analysis of the facility. Pricing must be submitted as a comprehensive annual Base Bid covering all labor, materials, equipment, and ancillary costs for inspection, testing, maintenance, and corrective repairs of all equipment requiring such services, along with time-and-materials rates (hourly labor and percentage markup over material costs) for work outside the base bid scope. The initial contract term is one year, with the state retaining the right to renew for additional periods not to exceed a total of five years, subject to mutual agreement.

A mandatory site visit is scheduled for February 26, 2026 at 9:00 a.m. ET at the Lakeview facility; RSVP is required by February 17, 2026 at 3:00 p.m. ET. Written bidder questions are due March 6, 2026 at 1:00 p.m. ET, with answers estimated by March 14, 2026. Award shall be made to the lowest responsive and responsible bidder based on Grand Total pricing. The anticipated contract start date is May 1, 2026.

Bidders must submit proof of workers' compensation and disability benefits insurance coverage, a New York State Vendor Responsibility Questionnaire certified within six months of the bid date, and compliance certifications including sexual harassment prevention, gender-based violence prevention, and procurement lobbying disclosures. Addendum 1 issued February 9, 2026 corrected the mandatory site visit date from February 23 to February 26. All bidders must sign and return Addendum 1 with their bid to verify receipt and acceptance.