Aquaphalt District 8

The Kentucky Transportation Cabinet Division of Purchases, specifically for District 8 covering Adair County, is seeking to procure Aquaphalt, a flexible water-activated patching material for road maintenance purposes. The solicitation requests 144 buckets each of Aquaphalt 4.0 Blend (fine aggregate) and Aquaphalt 6.0 Blend (coarse aggregate), to be delivered to various maintenance facilities within District 8. The procurement is structured as a master agreement contract with an initial term from award through November 30, 2025, with the option of four additional one-year renewal periods. Bids are required to be submitted electronically through the Commonwealth's eProcurement system by 1:30 PM on December 4, 2024, with a tentative award date of December 13, 2024. The contract will be awarded based on a best value evaluation methodology, with 95 points allocated to pricing and 5 points to delivery time. Bidders must guarantee delivery within a specified number of calendar days after receiving a delivery order and provide firm pricing for the first 12 months, with potential price adjustments thereafter based on industry-wide changes.

The solicitation includes specific preferences for Kentucky resident bidders and the Department of Corrections, Division of Prison Industries. The Commonwealth reserves the right to acquire large requirements through alternative competitive processes. While no specific budget range is explicitly stated, the procurement appears to be a significant ongoing maintenance materials contract. Bidders are prohibited from negotiating the terms and conditions of the contract and must comply with the specified submission requirements. The procurement does not explicitly outline set-aside designations for disadvantaged enterprises beyond the Kentucky resident preference. Pricing shall remain firm for the initial 12-month period, with potential adjustments in subsequent renewal periods based on documented industry-wide price changes. The Commonwealth maintains significant flexibility in the procurement process, including the right to reject any or all bids and to waive minor irregularities in the bidding process.