"Approved" Decals for Gas Pumps

The State of Maine Division of Purchases is soliciting bids for "Approved" decals for gas pumps, with bids due January 12, 2009.

Bidders must submit separate unit prices for each item using prescribed forms or electronic media. Awards will be made to the lowest responsible bidder based on best-value considerations, including quality, conformity with specifications, delivery date, and ultimate cost to the state. The state reserves the right to reject any or all bids, waive formalities, and increase or decrease ordered quantities by up to 10 percent.

All sealed bids must be received by the Division of Purchases at 9 State House Station, 111 Sewall Street, Augusta, Maine, before the opening deadline; bids received after the deadline will not be considered. Bidders must quote excluding federal and Maine state sales and use taxes. All transportation charges, including freight and delivery, must be prepaid by the contractor unless otherwise specified. Bidders must specify cash discount terms, which will only be considered if offered for 20 days or more from the date of delivery or invoice receipt, whichever is later.

The contract may be extended beyond the initially indicated expiration date with the contractor's consent, with a maximum total contract period not to exceed three years. The State Purchasing Director reserves the right to increase pricing by no more than 3 percent above the agreed-upon baseline. Vendor past performance may be considered as a factor in award. Amendments or withdrawals must be submitted in writing before final contract award. In case of contractor default, the state reserves the right to procure materials from alternative sources and charge any excess costs to the contractor.