Appraiser Services

The Commonwealth of Kentucky Department of Military Affairs issued a Request for Proposal for Appraiser Services to procure comprehensive fair market value appraisals of two fine coal cleaning plants and supporting physical assets located at the Wendell H. Ford Regional Training Center in Greenville, Kentucky, with the primary assets being a 300 TPH Feed Capacity Fine Coal Preparation Plant (MinuteMan) and a 250 TPH Feed Capacity Fine Coal Preparation Plant (Rock Crusher). The scope of work encompasses detailed inspections, documentation of operating and maintenance records, electrical system evaluation, condition assessments, ownership verification, and determination of multiple valuation metrics as of June 1, 2018, with supporting infrastructure including power supply systems, process water systems, feed systems, discharge pipelines, truck scales, office trailers, bathhouse, and shop/warehouse structures also subject to appraisal. The RFP was issued on September 21, 2018, with written questions due by 1:00 PM EST on September 26, 2018, anticipated Commonwealth response by September 28, 2018, and proposals due by 1:00 PM EST on October 4, 2018; the contract term runs from October 10, 2018 through December 15, 2018. Proposals must be submitted in three sealed parts (technical, cost, and proprietary information) to Leslie Stamper at the Department of Military Affairs Procurement Office, with evaluation criteria allocating 30 points for past experience and expertise of assigned staff, 60 points for lowest price, and 10 points for scope and completeness of sample work products. Professional appraiser qualifications such as MAI or ASA designations are not mandatory; vendors must simply list all qualifications they possess, and the Commonwealth does not automatically disqualify vendors unable to perform all items listed in the RFP.

The solicitation permits Kentucky resident bidders and qualified bidders to receive preference points in accordance with applicable state statutes, and foreign entities must provide certification of authority from the Kentucky Secretary of State within 14 days of proposal opening. No incumbent vendor or current contractor information is specified in the available solicitation documents. The Commonwealth assumes ownership by abandonment and does not require real estate services beyond appraising structures; a contractor on-site with documentation and historical information about the structures will be made available to the successful respondent to facilitate the appraisal process. The contract is classified as a personal service contract subject to Kentucky procurement laws including KRS Chapter 45A, and is not effective until approved by the Secretary of the Finance and Administration Cabinet and filed with the Legislative Research Commission Government Contract Review Committee. The RFP does not provide a specific award value or budget range, though the cost proposal document references hourly rates for appraisal services with separate cost categories for the equipment appraisals and associated reporting requirements. The Commonwealth reserves the right to reject any or all proposals, request best and final offers, conduct oral presentations, negotiate terms, and terminate the contract with 30 days' written notice or due to lack of available funding.