Appraisal Services (Suffolk County Law Department, Division of Risk Management)

Suffolk County Office of Central Procurement, on behalf of the Suffolk County Department of Law and Division of Risk Management, is issuing a Request for Proposals for Appraisal Services to qualified vendors. The procurement seeks two categories of appraisal services: (1) motor vehicle damage appraisals for County-owned automobiles, buses, and third-party vehicles involved in accidents with County vehicles or resulting from County operations, and (2) property damage appraisals for County-owned buildings and third-party property sustaining damage from sewer backups, fires, or other covered perils. The County operates approximately 1,184 police vehicles, 1,637 non-police vehicles, and 335 buses, with appraisals needed for incidents stemming from motor vehicle operations, roadway maintenance, law enforcement actions, and County park activities. Qualified appraisers must respond to assignments within 24 hours, maintain seven-day-per-week availability, and deliver professional written reports with color photographs. The contract term runs from January 1, 2026 through December 31, 2027, with two additional one-year renewal options available. Proposals are due by September 30, 2025 at 3:30 PM and will be evaluated on general qualifications (40 points), proposed technical services (40 points), and cost proposal (20 points). Vendors must submit cost proposals in a separate PDF file detailing fees for initial and supplemental appraisals, actual cash value reports, and desk reviews.

Prospective bidders must comply with Suffolk County compliance requirements outlined in the Compliance Packet, including certification of lawful hiring practices, living wage standards of at least $17.21 per hour with health benefits (or $17.36 without), union organizing regulation compliance, and criminal conviction disclosures for the past ten years. The County reserves the right to select the proposer offering the best overall value rather than automatically awarding to the lowest-cost bidder and may negotiate with one or multiple proposers. Contractors receiving more than $50,000 in County funds are subject to enhanced scrutiny and documentation requirements. The contract incorporates standard Consultant/Personal Services Contract terms, including payment procedures via Suffolk County Payment Vouchers within 30 days of Comptroller approval, seven-year record audit rights, and termination provisions allowing 30-day notice. No specific incumbent vendors or set-aside designations for disadvantaged enterprises are identified in the available documentation. While specific contract award values are not stated, the scope of services covering the County's extensive vehicle and property portfolio suggests a contract of substantial value subject to annual appropriation by the County Legislature.