Appointment and Referral Magnets

The Maine Department of Health and Human Services is soliciting bids for appointment and referral magnets, with bids due March 31, 2011. The scope comprises printed magnets for the Public Health Nursing division, with a template design featuring fields for nurse name, phone number, appointment date, and appointment time, branded with DHHS organizational values.

Electronic bid submission is required by 2:00 p.m. local time on the closing date. Bidders must submit separate unit prices for each item, with prices stated in specified quantities and delivered to destination, including all applicable discounts. The state is exempt from federal and Maine sales and use taxes, which should not be included in quotes. Transportation charges, including freight and express delivery costs, must be prepaid by the contractor unless otherwise specified.

Awards will be made to the lowest responsible bidder considering best value, with evaluation criteria including quality, conformity to specifications, delivery date, and overall cost. Tie bids will be resolved in favor of in-state bidders or those offering Maine-manufactured products or services. Cash discounts of 20 days or more will be considered in bid evaluation. The state reserves the right to reject any or all quotes, waive formalities, and award contracts on an item-by-item or group basis as deemed in the state's best interest. The state also reserves the right to increase or decrease quantities by up to 10 percent.

The contract includes extension and overrun clauses permitting contract continuation beyond initial terms and addressing additional quantities should demand exceed original projections, with pricing consistency and performance quality maintained throughout.