Apparel, Embroidery and Other Related Services

The County of Orange Probation Department is seeking competitive bids for a contract to provide Apparel, Embroidery and Other Related Services through a fully electronic solicitation. The procurement requires a contractor located within three miles of 1700 E. St. Andrew Pl., Santa Ana, CA, with a minimum of three years of business experience in apparel services. Specific service requirements include providing uniform embroidery and silk screening on an as-needed basis, maintaining a customer service representative for account management, offering samples at no cost, and providing professional silk screening with multi-color design capabilities. The contract will involve tasks such as removing and re-embroidering names on polo shirts and jackets, creating patches for various departments (K-9, Special Supervision), embroidering hats with the Probation Star, and customizing shirts for specific instructors. The solicitation is open from June 27, 2025, with proposals due by July 30, 2025, and the contract is expected to be effective August 18, 2025, with an initial three-year term and potential two-year renewal option.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The contract includes a cooperative purchasing provision that allows other municipal, county, and governmental organizations to potentially utilize the contract, with the County receiving a 2% administrative rebate on subordinate contract sales. While no incumbent vendors were identified, the contract is structured as a fixed-fee arrangement with no guaranteed usage, and all services will be provided on an as-needed basis. Pricing for services will be handled through a written quote process, with current line items listed at $0.00. The contractor will be required to provide quarterly volume sales reports and maintain operational hours from Monday through Friday, 9:00 AM to 3:00 PM PST, with a commitment to respond to inquiries within 24-48 hours. Two supporting financial documents - a Performance Bond and a Labor and Material Payment Bond - were included to provide financial guarantees and protect the County's interests in the contract execution.