Appalachian Challenge Academy Case Manager

The Commonwealth of Kentucky's Department of Military Affairs is seeking a Part-Time Remote Case Manager for the Appalachian Challenge Academy located in Harlan, Kentucky. This personal service contract is specifically designed to support a youth program serving at-risk high school students aged 16-18. The selected contractor will be responsible for managing 50-60 mentor/cadet caseloads during the post-residential phase, conducting mentor interviews and training, coordinating mentor placements, assisting with cadet placement services, maintaining academy database records, and supporting compliance with National Guard Bureau Cooperative Agreement requirements. The solicitation was issued on July 10, 2018, with proposals due by 1:00 PM Eastern Time on July 17, 2018. Evaluation criteria include previous experience in education, recruiting, social work, youth services, or related fields (25 points), qualifications and expertise in working with youth (75 points), and cost (60 points). The anticipated contract term spans from August 1, 2018, through June 30, 2020, with potential renewal options for up to two additional two-year periods, subject to approval by the Secretary of the Finance and Administration Cabinet and the Legislative Research Commission Government Contract Review Committee.

The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The cost proposal should specify an hourly rate for Part-Time Remote Case Manager services, with a recommended maximum of 140 hours per month, inclusive of all expenses. Travel expenses will be reimbursable according to state government travel regulations and legislative research commission policies. The contract is classified as a personal service contract subject to KRS 45A and KRS 12.210 and will require approval from the Finance and Administration Cabinet before becoming effective. Contractors must have a minimum of three years of experience in relevant fields. The Commonwealth reserves the right to reject any and all offers and to negotiate final compensation based on submitted proposals. While no specific budget range is provided, the hourly rate and 140-hour monthly maximum suggest a potential annual contract value in the range of $20,000 to $30,000, depending on the actual hourly rate negotiated.