Anti-Icing Storage Tanks with Fill Stations

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) on August 10, 2020, on behalf of the Division of Equipment to procure anti-icing storage tanks and filling stations for Elliott County's Snow and Ice Removal Program. The procurement requires vendors to supply 20 anti-icing solution fill stations, 12 10,000-gallon polyethylene storage tanks, 12 6,100-gallon polyethylene storage tanks, 5 two-horsepower pumps, and 5 three-horsepower pumps, all of which must be new, first-class quality, constructed of non-corrosive materials with hot-dip galvanized steel components meeting ASTM A-123 specifications and featuring five-year warranties on fabricated and galvanized components. Vendors must provide complete delivery, installation, loading, unloading, and extraction of anti-icing material from existing tanks without assistance from Department of Highway employees, with all shipments quoted F.O.B. Destination, Freight Prepaid and Allowed. The solicitation established a written question deadline of August 4, 2020 at 4:00 p.m., with the Commonwealth's response due August 6, 2020, and bids due by 10:00 a.m. on August 20, 2020, with a tentative award date of August 27, 2020. Award determination will be based on best-value criteria allocating 95 points to price and 5 points to delivery time, with the lowest-priced bidder receiving maximum price points and subsequent bidders scored proportionally, while delivery must be specified in calendar days after receipt of a delivery order. Bids must include a signed solicitation cover page, completed bid sheets with all pricing information, signed affidavits, and technical documentation, and may be submitted via U.S. Postal Service, UPS, FedEx, or email to KYTC.Bids@ky.gov.

The contract will be awarded as a master agreement for an initial one-year period with four optional one-year renewal periods, subject to written approval from both the vendor and KYTC Division of Purchases, with pricing firm for the first twelve months and only one price increase permitted thereafter based on industry-wide changes supported by written justification submitted at least thirty days prior to the effective date. Reciprocal Kentucky resident bidder preferences and qualified bidder preferences of 15 to 20 percent of maximum points available apply to eligible vendors, though no specific set-asides for disadvantaged enterprises or other restricted designations are noted in the documentation. One percent per day will be deducted from invoices for delivery delays beyond the contracted due date, unless the delay results from Commonwealth acts, third parties, or circumstances beyond vendor control including pandemics and natural disasters. No incumbent vendors or existing contractors are identified in the solicitation documents, and the estimated quantities listed represent the Commonwealth's anticipated needs, though the Commonwealth is obligated to purchase only what is required during the contract term and reserves the right to exceed estimated annual quantities. Specific award values or budget ranges are not provided in the available documentation, as pricing will be determined through the competitive bidding process based on vendor proposals.