Anti-Icing Storage Tanks With Fill Stations (REBID)

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB 605 2200000768) for anti-icing storage tanks with fill stations on behalf of the Division of Equipment to support the Kentucky Department of Highways Snow and Ice Removal Program. The procurement seeks 20 anti-icing solution fill stations, 12 units of 10,000-gallon polyethylene storage tanks, 12 units of 6,100-gallon polyethylene storage tanks, and 5 replacement pumps for the fill stations. All commodities must be new, first-class quality, constructed of non-corrosive materials with hot-dip galvanized steel components meeting ASTM A-123 specifications and high-impact linear polyethylene tanks featuring stainless steel components, dual hose hanger systems, dusk-to-dawn LED lighting, and recirculation systems. Fill stations must include single-speed electric pumps with stainless steel construction, minimum 140 gallons per minute capacity, 2 horsepower motors, electrical control boxes, on-board and ground-level tank fill systems, and boom/light poles equipped with LED photocell dusk-to-dawn lights. The vendor is responsible for complete delivery, installation, unloading, removal of replaced equipment, extraction and transfer of existing anti-icing material from replaced tanks, and initial operation checks with a portable generator at various Kentucky Department of Highways maintenance locations. The original bid opening date of June 28, 2022 was extended to July 27, 2022 at 1:30 PM EDT through addenda issued June 21, 2022, with written questions due by June 20, 2022 at 4:00 PM EST. Evaluation will use a best-value ranking approach allocating 95 points to price (lowest bidder receives maximum points) and 5 points to delivery time (best delivery receives maximum points), with vendors required to specify exact delivery timeframes in calendar days and subject to 1 percent per day penalties for late delivery. Vendors must bid on all four commodity lines or be deemed non-responsive, and all bids must be submitted electronically through the Kentucky Vendor Self Service eProcurement system with vendors registering 24-48 hours in advance.

Kentucky resident bidders receive statutory preferences, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualifying nonprofit organizations serving individuals with severe disabilities may receive preference points at 20 percent for Kentucky Correctional Industries and 15 percent for other qualified bidders. All vendors responding to this solicitation must execute the Annual Affidavit form establishing mandatory compliance certifications including adherence to Kentucky campaign finance laws, maintenance of current Kentucky Department of Revenue registration, non-delinquency on state taxes and fees, non-participation in boycotts of jurisdictions maintaining open trade with Kentucky, and compliance with contribution prohibitions under KRS 11A.236 and KRS 121.330, with duly authorized representatives signing before a notary public. Pricing shall be submitted as firm unit costs and total line amounts for each commodity with all costs quoted F.O.B. Destination Freight Prepaid and Allowed, with the vendor bearing all shipping costs and responsibility for freight claims. The resulting master agreement will run from award through May 31, 2023, with four optional one-year renewal periods available with mutual written consent and potential price renegotiation, and price increases are prohibited during the first twelve months with only one increase permitted thereafter based on documented industry-wide changes. The vendor must provide a five-year warranty against corrosion on fabricated and galvanized steel components and extend manufacturer warranties on other components, with no specific contract award value disclosed in the solicitation documents. The tentative award date was July 8, 2022, with payment due within thirty working days of invoice receipt following processing of an official Delivery Order.