Annual/Monthly Inspections and repair for Fire Safety

The Ohio Department of Veterans Services/Ohio Veterans Home is seeking qualified contractors for annual and monthly fire safety system inspections and repairs at their Sandusky facility located at 3416 Columbus Avenue. The procurement opportunity specifically targets suppliers listed on Index # MAC023 and requires comprehensive fire safety system services including sprinkler suppression inspections, fire alarm testing, fire extinguisher checks, backup lighting and exit sign evaluations, and fire sprinkler system gauge monitoring. Contractors must comply with NFPA 101 Life Safety Code, NFPA 10 Standard for Portable Fire Extinguishers, and the Ohio Fire Code, with services to be performed quarterly and annually across multiple facility buildings. A mandatory site visit is scheduled for June 24, 2025, at 1:00 pm, and attendance is required for bid eligibility. Vendors must provide detailed invoices documenting labor hours, rates, and material costs, and will be evaluated based on responsiveness and pricing, with the contract to be awarded through the OhioBuys procurement platform to the lowest responsive bidder.

The contract appears to have specific vendor qualifications, including requirements for manufacturer-trained personnel, appropriate professional licenses, and comprehensive insurance coverage. Contractors must undergo security checks, maintain a drug-free workplace policy, and be subject to potential random drug testing. While specific set-aside designations are not explicitly detailed in the documents, the State of Ohio's standard terms and conditions typically include provisions for Minority Business Enterprise (MBE) and Encouraging Diversity, Growth and Equity (EDGE) vendor participation. The procurement is limited to suppliers on Index # MAC023, which may inherently restrict the pool of eligible contractors. Though a specific contract value is not mentioned, the comprehensive nature of the fire safety inspection and maintenance services suggests a significant annual commitment. All work must be performed during approved hours (Monday through Friday, 8:00am to 5:00pm) and coordinated directly with facility staff, with immediate reporting of any system deficiencies required.