Annual service agreement for high density mobiletrak system

The City of Philadelphia is soliciting quotes for an annual service agreement for a High Density MobileTrak System under a micro purchase contract, with quotes due September 7, 2026. Award will be made as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Vendors must quote all items to be eligible for award.

The contract period runs from November 1, 2026 through October 31, 2027. Submission is required through the PHLContracts.phila.gov portal. Vendors must complete a 13-step submission process, including confirmation of seller role status, declaration of Local Business Entity (LBE) certification status if applicable, entry of unit costs for each line item, response to all mandatory questions, acceptance of terms and conditions, and execution of a Consent & Authorization Agreement that must be on file in the vendor profile prior to quote closing. The City encourages vendors to submit the signed Consent & Authorization Agreement through the vendor profile at registration to avoid repeated resubmission with each quote.

Submission of an LGBTQ Applicant Data Form is optional and voluntary. The form collects diversity data to identify LGBTQ-owned businesses; vendors may also identify current LGBTBE certification status through the National LGBT Chamber of Commerce or Independence Business Alliance, or third-party certifications from ESMDC, PAUCP, Disability:IN, or WBENC.

No delivery or provision of services may commence until the department issues formal notification of award. Quotes are binding upon submission through PHLContracts.