Annual Rotating Equipment Inspection, Testing, Repair, Reconditioning And Storage Services

The City of Lakeland, through Lakeland Electric, is requesting proposals for inspection, testing, repair, reconditioning, rebuilding, refurbishment, and storage services for rotating equipment at the McIntosh and Larsen Power Plants, with proposals due October 30, 2026 at 3:00 p.m. via the City's OpenGov e-Procurement Portal. The City reserves the right to award to one or more qualified contractors based on demonstrated capabilities and the needs of the equipment being serviced.

The scope covers industrial electric motors and pumps of various manufacturers, sizes, horsepower ratings, voltages, and configurations. Services include clean-inspect-test (CIT) operations, motor rewinding, pump and motor repair and reconditioning, machining, balancing and alignment, vibration analysis, online and offline predictive motor diagnostic analysis (PMDA), field services, painting and preservation, transportation, emergency services, and indoor storage. AC motor services span fractional HP through 7000+ HP at various voltages; DC motor services cover fractional HP through 30 HP; pump services include circulating water and condensate pumps.

The contract term is one year with options for four additional one-year renewals upon mutual consent. No minimum quantity, number of work assignments, or dollar value is guaranteed. Evaluation is weighted as follows: qualifications and relevant experience (25 points), technical and facility capabilities (25 points), pricing competitiveness (30 points), service approach and response (15 points), and references and past performance (5 points).

Pricing proposals must include unit costs for each service category, labor rates for various technician classifications on regular, overtime, and emergency bases, predictive and diagnostic services, transportation and storage fees, and markup percentages for parts, materials, and subcontracted services. Contractors must comply with OSHA standards, lock-out-tag-out procedures, energized power system protocols, crane safety, and McIntosh Power Plant Risk Management Plan requirements, including Anhydrous Ammonia safety training. A non-mandatory pre-proposal meeting is scheduled for October 16, 2026 at 10:00 a.m. at McIntosh Power Plant. Questions are due October 23, 2026 at 5:00 p.m.