Annual requirements contract- thermal FAX paper rolls

Suffolk County, New York is soliciting bids for an Annual Requirements Contract for Thermal Fax Paper Rolls through Bid/Letting #24-0307. The procurement seeks 120 thermal fax paper rolls with specific technical requirements, including 8.5" x 100' heavy weight thermal paper designed for Brother Pocket Jet 6, 7 & 8 printers. Key specifications mandate black image production, high sensitivity, BPA-free coating, and a seven-year product life. The bid requires rolls to be packaged in cases of 6 rolls, with a maximum of 36 rolls per case, and mandates that vendors provide complete product specifications and sample submissions for evaluation. Bids are due on Wednesday, September 4, 2024, at 11:00 AM, to be submitted to the Suffolk County Department of Public Works Purchasing Office in Yaphank, NY. The contract term is one year, with potential extensions up to four additional one-year terms, not exceeding a total of five years.

The bid does not explicitly outline specific set-aside designations or enterprise restrictions for respondents. Bidders must complete several mandatory forms, including a Public Disclosure Statement, Non-Collusion Statement, Union Organization Certificate, Lawful Hiring Declaration, and Lobbying Certification. The County reserves the right to award the contract to single or multiple vendors, potentially establishing primary and secondary contracts. While specific budget ranges are not detailed, the procurement allows for flexible purchasing, with the County not obligated to purchase the full estimated quantity. Vendors are expected to provide unit pricing, and the County will evaluate submissions based on comprehensive technical specifications, compliance with bid requirements, and overall responsiveness to the solicitation's detailed procurement guidelines.