Annual Requirements Contract: Mowing and Abatement Services

The City of Richardson is procuring annual mowing and abatement services through Request for Proposals No. 706-26 to support its Community Services Department. The scope of work encompasses on-demand mowing, trimming, debris removal, tree pruning, and miscellaneous abatement services including fence maintenance, boarding of abandoned properties, and stump removal. Services will be priced according to ten itemized billing categories covering standard lot mowing (22,500 square feet or less), oversized lots (22,500 to 45,000 square feet), and properties exceeding one acre, with separate rates for alley/easement mowing, tree trimming and pruning, trash and debris cleaning, miscellaneous work, material markup percentages, and emergency call rates. The contractor must complete assigned work within 72 hours of notification during normal business days or within four hours for emergency calls. Qualified contractors must demonstrate a minimum of five years of experience providing similar services for comparable municipalities and must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 combined/$2,000,000 aggregate), Workers' Compensation, Automobile Liability ($1,000,000 combined), and Excess Liability ($2,000,000). Evaluation will be based on proposal price (30 points), qualifications and experience (25 points), project understanding and approach (25 points), and proposed schedule detail (20 points), for a total of 100 points. A mandatory pre-proposal conference will be held on Friday, February 20, 2026 at 2:00 P.M. via WebEx, with proposals due by Wednesday, March 11, 2026 at 2:00 P.M. Central Time.

The contract will be awarded for an initial one-year period from the date of award, with the City holding options to extend for four additional one-year periods under the same terms and conditions. The City reserves the right to terminate the agreement upon sixty days written notice. No set-aside designations, disadvantaged enterprise restrictions, incumbent vendor information, or specific award value or budget ranges were identified in the procurement documents. Interested contractors should review the complete RFP document for additional technical requirements, insurance specifications, and submission instructions.