Annual Purchase for Grease, Lint, Oil, and Sand Trap Cleaning Services

Tarrant County is requesting bids for annual grease, lint, oil, and sand trap cleaning services across multiple county facilities, with bids due October 1, 2026 at 2:00 p.m. CST and a virtual pre-bid conference on September 16, 2026 at 11:00 a.m. CST. Award will be made on an all-or-none basis to the lowest responsive bid meeting all specifications; bidders must submit pricing for every line item.

The scope covers scheduled standard trap clean-out services and non-standard services at 17 county service locations including correction centers, maintenance facilities, courthouses, and administrative buildings. Tank sizes range from 250 gallons to 30,000 gallons, with estimated service frequencies between 1 and 4 visits per year per location. Non-standard services include roll-off truck operations with operators, supervisors, HazMat-trained technicians, CDL drivers, equipment rental, and disposal, quoted on an hourly or per-unit basis. Pricing must be fully inclusive of all associated costs — travel, service call fees, dispatch, disposal, overhead, fuel, and permits — with no additional fees permitted beyond the bid price.

The contract term is twelve months from award, with two optional twelve-month renewal periods available at Tarrant County's discretion if both parties agree and the vendor maintains all required documentation. Minimum insurance requirements include Workers' Compensation with $500,000 employer's liability, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, and Auto Liability of $500,000 combined single limit. Bidders must provide three government or comparable customer references, current certifications and licenses, number of technicians employed, and specified response times for standard and non-standard services.

Tarrant County reserves the right to increase or decrease service quantities to meet actual needs without price adjustment. The solicitation is available for intergovernmental cooperative purchasing among participating entities, with delivery to entities within Tarrant County at no charge. Questions are due September 18, 2026 at 12:00 p.m. CST. Bidders must comply with federal debarment requirements, Texas anti-boycott provisions, and firearm non-discrimination statutes.