Annual preventive maint. Service for mako air unit compressors

The City of Philadelphia is requesting quotes for annual preventive maintenance service on Mako air unit compressors under a requirements contract running July 1, 2026 through June 30, 2027, with quotes due August 19, 2026. The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder; sellers must quote all items to be eligible for award.

The contract value shall not exceed $45,000, adjusted annually by the percentage increase in the CPI-U from January 1, 2020, rounded to the nearest $1,000. Quoted prices must be net and exclusive of taxes. No services or delivery shall commence until the seller receives notification from the requesting department.

All quotations must be submitted electronically through PHLContracts by August 19, 2026. Vendors must have an executed Consent & Authorization Agreement on file in their vendor profile prior to bid closing; the agreement may be attached at registration or with the first quote submission and remains valid for all subsequent bids without resubmission. Signature requirements vary by entity type: corporations require signatures from both a President or Vice President and a Secretary or Treasurer; LLCs, partnerships, and sole proprietorships require signatures from partners, owners, or duly authorized signers. The City accepts electronically scanned copies as legally equivalent to originals.

Standard insurance requirements include workers' compensation at statutory limits, general liability coverage of $500,000 per occurrence, and automobile liability of $300,000 per occurrence. Sellers must maintain current business tax identification with the City of Philadelphia and comply with all applicable federal, state, and local laws. Payments are made through electronic deposit only after the seller completes required electronic payment processing enrollment forms.

The City reserves the right to reject any or all quotations. Submission of an optional LGBTQ Applicant Opportunity Data Form is voluntary.