Annual Pool Chemical Supplies & Delivery-Sodium Hypochlorite

The City of Edinburg, Texas, issued Request for Bids #2025-16 for Annual Pool Chemical Supplies & Delivery of Sodium Hypochlorite to support nine municipal recreational aquatic parks, including three swimming pools, five splash pads, and one water garden. The procurement seeks a vendor to supply 5,500 gallons of sodium hypochlorite at 10-15% chlorine strength suitable for swimming pool applications, with delivery to occur on an as-needed basis in pallets of four 55-gallon drums to various municipal parks and pools throughout Edinburg. Bidders must submit pricing on a per-gallon unit cost basis and provide comprehensive compliance documentation, including insurance certificates, a general questionnaire, litigation disclosure, conflict of interest forms, and verifications confirming compliance with Texas legislative bills HB 89, SB 13, and SB 19, which require vendors to certify they do not boycott Israel, energy companies, or firearm entities. The City released the bid on May 7, 2025, with a deadline for submittal questions on May 16, 2025, and a response deadline of May 27, 2025, at 3:00 pm. Evaluation criteria include not only price but also the vendor's proposed method of delivery. Insurance requirements vary based on contract value, with minimum coverage specifications for contracts between $5,000 and $15,000, including workers' compensation, general liability, and other protections.

The procurement does not indicate specific set-aside designations for disadvantaged enterprises, though the City reserves the right to award multiple vendor contracts and may grant preference to local vendors whose bids are within 5% of the lowest submitted bid. No incumbent vendor or current contractor information is referenced in the solicitation documents. Submissions must be made electronically through the City's designated electronic bidding system, which employs strict security protocols including user authentication, encrypted data transmission using SSL and AES technologies, and time-sensitive mechanisms synchronized to an atomic clock to ensure bid confidentiality until the specified opening time. The contract will be governed by the City's standard services agreement template, which establishes a six-month initial term subject to termination with ten days' notice and requires all payments to be subject to annual appropriation and availability of funds. While specific award values are not explicitly stated, the estimated contract value for 5,500 gallons of sodium hypochlorite would likely fall within the $5,000 to $15,000 range based on typical chemical supply pricing, making this a competitively bid procurement subject to standard municipal procurement regulations.