Annual Mowing, Landscape, and Maintenance

The City of The Colony, Denton County, Texas, is requesting bids for annual mowing, landscape, and maintenance services across approximately 124.80 acres of municipal property, with bids due October 15, 2026 at 2:00 PM and a pre-bid conference scheduled for October 6, 2026 at 10:00 AM at 6053 Main Street. Electronic submission through PlanetBids is required.

The scope covers mowing, trimming, edging, litter removal, and general maintenance at parks (Stewart Creek Park, Bill Allen Memorial Park, Lion's Club Park), medians along Colony Boulevard and Memorial Drive, and municipal buildings (City Hall, Police Department, Fire Station #5, City Library). The contractor must schedule 24 to 36 mowing cycles annually depending on seasonal conditions and submit unit pricing on a per-cycle basis for each location, with compensation tied to completed cycles. A qualified supervisor with a minimum of three years of commercial landscape maintenance experience and English-language capability is required. Bidders must document company experience, employee information, business location and tenure, equipment inventory with backup capabilities, and references from similar municipal or commercial accounts; certified chemical applicator licenses are required where applicable. Compliance with Texas Department of Agriculture herbicide reporting and TxDOT safety guidelines for median work is mandatory. The contractor assumes liability for repairs to any City facilities or irrigation systems damaged during performance.

Insurance requirements include Commercial General Liability and Automobile Liability of $1 million each and statutory Workers' Compensation, with the City named as an additional insured. Proof of insurance and a W-9 form must be provided before contract execution. No escalator clauses adjusting pricing for labor, materials, or fuel are permitted unless expressly authorized.

The contract term is three years with two optional one-year renewal periods, totaling up to five years. Bids results will be read the same day as submission.