Annual MA for Fastfill

The State of Maine Department of Administrative and Financial Services, Bureau of General Services, Division of Purchases, acting on behalf of the Maine Department of Transportation, is requesting quotations for FastFill product manufactured by FlexCrete in 55-pound bags via RFQ, with quotations due July 10, 2015 at 2:00 p.m. local time. No alternative products will be considered — this is a single-source specification that filters the competitive universe to a sole manufacturer.

The initial contract period runs from July 13, 2015 through July 12, 2016, with two optional one-year renewal periods extending through July 12, 2018, subject to funding availability and satisfactory performance. Orders will be placed on an as-needed basis through delivery orders in the State of Maine's AdvantageME electronic procurement system, with orders under $5,000 emailed directly to the vendor and orders exceeding $5,000 routed through the Division of Purchases for approval. Delivery locations span Maine's five transportation regions plus Augusta.

Pricing must remain firm for the contract duration, with freight charges included as FOB State site and the vendor bearing shipping costs. The State requires acceptance of the Maine Procurement Card as a payment method at no additional charge or surcharge. Material Safety Data Sheets are required per Maine chemical substance identification law. Separate invoices are required for each order.

Bidders with economic impact values exceeding $100,000 must complete an Economic Impact Form; the highest-impact bidder receives a 10 percent reduction in total bid for evaluation purposes. Cost quotations must cover all goods and contract terms, excluding federal and Maine state taxes. The State reserves the right to cancel the contract with 30 days' written notice or immediately for non-compliance. All questions and bidder communications must be submitted through the Q&A List tab in AdvantageME.