Annual Fire Protection Repairs, Maintenance, and New Installations JOC (Job Order Contract)

Alachua County Board of County Commissioners is requesting proposals for a Job Order Contract (JOC) providing repair, maintenance, replacement, and installation services for fire protection systems across County-owned facilities under RFP 27-213 MB, with proposals due July 22, 2026 at 2:00 p.m. A 5% Small Business Enterprise (SBE) preference applies to certified SBE vendors, or a 3% preference to proposers committing to 30% or greater SBE participation; separately, local vendors with a physical business address in Alachua County for at least 12 months prior to the solicitation receive 5% location preference points.

The scope encompasses troubleshooting, diagnostics, component repair or replacement, deficiency corrections, system modifications and upgrades, new system installations, and system restoration following activation or failure across all County facilities in Alachua County and Graceville City. All work must comply with NFPA standards, Florida Fire Protection Code, and OSHA requirements. Contractors must hold State of Florida Type I and II Fire Protection System Contractor licenses, Class A Fire Equipment Dealer licenses, and Alarm System or Electrical Contractor licenses as applicable; Backflow Prevention Assembly Tester certification is required where applicable.

Pricing is structured as time-and-materials for repairs and maintenance and lump-sum for new installations, with labor rates fully burdened and inclusive of supervision, overhead, travel, and administrative costs. Materials may be marked up a maximum of 15% over documented actual cost, subcontractors 10%, and rental equipment 10%; no separate mobilization, trip, fuel surcharge, or emergency fees are permitted unless expressly authorized. The contract runs October 1, 2026 through September 30, 2027, with County options to renew for two additional two-year periods on the same terms. Annual price escalation requests may not exceed 3% and must be submitted 120 days prior to renewal. Commercial General Liability coverage of $1 million, Automobile Liability of $1 million, and Workers Compensation at statutory limits are required, with Alachua County Board of County Commissioners named as additional insured. Questions are due July 12, 2026.