Annual Fire Protection Preventive Maintenance (PM), Testing, and Inspections

Alachua County Board of County Commissioners is requesting bids on comprehensive annual fire protection preventive maintenance, testing, and inspections services for county-owned facilities under ITB 27-215-MB, with proposals due July 1, 2026 at 2:00 p.m., a mandatory pre-proposal meeting on June 10, 2026 at 9:00 a.m., and a question deadline of June 21, 2026. SBE participation goals of 15% apply, with bidders receiving either a 5% price preference for SBE certification or a 3% preference for utilizing certified SBEs for at least 15% of contract value. A 5% local preference is available for businesses with a physical address in Alachua County for at least twelve months prior to the solicitation.

The contractor shall provide all labor, materials, equipment, supervision, and documentation for routine inspections, functional testing, component verification, cleaning, calibration, and adjustment of fire protection systems; multi-year inspections of sprinkler piping and fire alarm systems; fire extinguisher and hose testing; deficiency identification and documentation; and re-inspections due to contractor error at no additional charge. Services must comply with NFPA standards and the Florida Fire Prevention Code. The contractor must hold State of Florida Fire Protection System Contractor Type I and Type II licenses, Class A Fire Equipment Dealer license, Alarm System Contractor or Electrical Contractor license, and Backflow Prevention Assembly Tester Certification where applicable. The contractor shall utilize the county's work order management system and submit inspection reports within five calendar days of service completion.

The contract term runs October 1, 2026 through September 30, 2027, with options for two additional two-year renewal periods. Pricing shall be structured as a fixed unit cost per system per service cycle, fully burdened with no additional charges for trip fees, fuel, or administrative costs. Commercial general liability insurance of $1 million and workers' compensation coverage at statutory limits are required. Award notification is anticipated within 120 days of solicitation opening.