Annual Cost Allocation Plan and User Fee Study Services
Closed State & local contract opportunity
- Solicitation number
- 2027-RFQ-00087
- State
- California
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 80160000 Business administration services
- 80141626 Promotional program management service
- 80141620 In dealership strategic initiatives support
- 80141628 Commissioned distributor service
- 80000000 Management and Business Professionals and Administrative Services
- 80101500 Business and corporate management consultation services
- 80101604 Project administration or planning
- 80101705 Co operative or consortium services
- 84000000 Financial and Insurance Services
- 84100000 Development finance
- Point of contact
-
- Veronica Ruiz vruiz@smcgov.org (650) 363-7819
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The County of San Mateo is requesting quotations for annual cost allocation plan and user fee study services for the Sheriff's Office, with quotations due September 15, 2026.
The scope comprises two deliverables. The contractor will develop an Annual Cost Allocation Plan incorporating Sheriff's Office administrative support and countywide overhead from the 2 CFR Part 200 cost allocation plan maintained by the Controller's Office, using FY 26 actuals for FY 28 application. The contractor will also conduct a User Fee Study analyzing all fee-for-service activities provided by the Sheriff's Office, including development of fully burdened hourly rates by staffing classification, assessment of time spent on fee-for-service activities, user fee calculations multiplying hourly rates by time spent, and—if annual volume statistics are available—revenue projections based on recommended fee adjustments.
The Annual Cost Allocation Plan must be completed by November 30 in each contract year. The User Fee Study must be completed by April 30 in years 1 and 3 of the contract.
The contract term is one year with the option to extend for two additional one-year periods. Pricing must be submitted as a flat annual fee rather than hourly rate or other cost model. Quotations should include costs for all three potential years and must incorporate accurate lead times.
Opportunity text
The County of San Mateo is seeking quotations for: Annual Cost Allocation Plan and User Fee Study Services
Sheriff's Office Cost Allocation Plan
Contractor will incorporate Sheriff's Office administrative support and countywide overhead from the 2 CFR Part 200 cost allocation plan developed for the Controller's Office.
The first year of the cost allocation plan will be calculated utilizing FY 26 actuals, for use in FY 28.
User Fee Study Cost Analysis
Contractor will conduct a user fee cost analysis for all fee-for-service activities provided by the Sheriff's Office. This analysis will include the development of fully burdened hourly rates by staffing classification and an assessment of the time spent providing all fee-for-service activities. The user fee calculations will multiply the hourly rates by the times spent. If annual volume statistics are available, revenue projections based on recommended fee adjustments may be provided.
TIMELINE:
- Annual Cost Allocation Plan must be completed by November 30 in each year of the contract.
- User Fee Study must be completed by April 30 in years 1 and 3 of the contract.
FEE:
- Both deliverables should be charged a flat annual fee instead of an hourly rate or other cost model.
CONTRACT TERM:
This will be a 1 year contract with the option to extend the term for two (2) additional 1 year periods. Contractor should include the costs for all three years in their quote.
Please complete the Pricing Bid Table in section 3 and please also upload your competitive quotation including accurate lead times.
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