Annual Contract to Provide Mowing Services at Closed Landfills

Chatham County is soliciting bids for an annual contract to provide mowing services at five closed landfill sites across the county, covering approximately 87 acres. The contract requires a qualified contractor to perform mowing services six times during the growing season, with specific mowing cycles in fall (September 15 - November 30), spring (April 15 to June 30), and summer (July 1 - September 15). Contractors must provide all necessary labor, equipment, and materials, including two dual-wheeled tractors with 110 horsepower engines and specific cutting attachments that meet low-noise emission standards. The key deliverables include maintaining the landfill sites and 136 well sites, with detailed reporting requirements for each mowing activity, including location, date, and acreage completed. The bid (ITB No. 25-0143-3) is due on November 18, 2025, at 2:00 P.M., with bids to be submitted through the Chatham County Purchasing Portal. Evaluation criteria will focus on best value to the county, with consideration of pricing, qualifications, and compliance with specifications.

The procurement includes a 30% Minority/Women Business Enterprise (M/WBE) participation goal, requiring bidders to demonstrate good faith efforts in subcontracting with or purchasing from qualified M/WBE businesses. Contractors must provide proof of insurance, including Commercial General Liability with a minimum of $1,000,000 per occurrence, Workers' Compensation, and Business Automobile Liability. The contract is structured for an initial one-year term with potential renewals for four additional one-year periods, contingent on mutual agreement. Bidders must comply with local tax requirements, maintain proper licensing, and verify work authorization through the E-Verify program. While specific budget ranges are not explicitly stated, the pricing sheet requires unit pricing per acre and per site, with contractors expected to provide detailed cost breakdowns for mowing and well-site maintenance. The county reserves the right to reject non-responsive bids and will prioritize contractors demonstrating comprehensive compliance with all specified requirements.