Ram Ground Storage Tank Rehabilitation

Kaufman County Facilities Management is requesting proposals for an annual HVAC maintenance, repair, preventative maintenance, and mechanical services contract covering approximately 26 county buildings under RFP 2026-010, with proposals due September 10, 2026 and a pre-proposal conference on September 3, 2026.

Respondents must be licensed HVAC contractors with a minimum of five years in business and at least one technician with two years of HVAC field experience. The scope requires two-hour response capability during regular business hours (8:00 a.m. to 5:00 p.m.) and after-hours service availability. All costs—technician labor, freight, delivery, parts acquisition time, permit fees, and reporting—must be included in a fixed hourly rate and material markup percentage. Kaufman County is tax-exempt; proposals must exclude sales and excise taxes.

The contract term is two years with three optional one-year renewal periods, with prices fixed for the entire term. Required insurance includes workers' compensation (statutory), commercial general liability ($1 million per occurrence / $2 million aggregate), and automobile liability ($500,000 combined single limit). Performance bonds are required for contracts exceeding $100,000; payment bonds for contracts exceeding $25,000.

Evaluation weighs staffing capacity and response capability at 30 points, company work experience and personnel at 30 points, cost proposal at 30 points, and references and past performance at 10 points (100-point maximum). Kaufman County reserves the right to award to multiple vendors, reject any or all proposals, use alternative vendors if response time or quality standards are unmet, or solicit additional quotes for projects exceeding $15,000.

The question deadline is September 3, 2026, at 2:00 p.m., coinciding with the pre-proposal conference at the Kaufman County Annex, 100 N. Washington Street, Kaufman, Texas 75142. Attendance is highly encouraged but not mandatory.