Annual Contract for Tree Supply

The City of Lewisville is seeking competitive sealed bids to establish an annual contract for tree supply through RFB #25-116-A, targeting tree procurement for municipal landscaping projects across parks, greenbelts, medians, and other city properties. The procurement aims to select two vendors - a primary and secondary tree supplier - with qualifications requiring a minimum of five years' experience in public sector tree supply, an ISA Certified Arborist on staff, and preferential consideration for vendors with four-year degrees in horticulture or forestry. Bidders must provide high-quality, nursery-grown trees with capabilities for pre-delivery selection, tagging, coordinated delivery to multiple job sites, and a one-year warranty on tree quality. The solicitation requires firm pricing for the entire twelve-month contract period, with options to extend up to three additional twelve-month periods. Bids are due on Wednesday, September 10, 2025, at 1:00 p.m., with all questions to be submitted through the Bonfire electronic procurement platform. Evaluation will be conducted under Local Government Code Chapter 252, with vendors required to demonstrate compliance with Americans with Disabilities Act regulations.

The contract does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, though standard municipal procurement practices often include such provisions. Vendors must comply with various state requirements, including restrictions on doing business with Iran, Sudan, or foreign terrorist organizations, and must provide comprehensive insurance coverage including $500,000 per occurrence/$1,000,000 aggregate general liability and workers' compensation as required by Texas Labor Code. While specific budget ranges are not detailed, the solicitation indicates approximate quantities with flexibility for the City to increase or decrease orders at the same unit bid price. The procurement supports Lewisville's environmental sustainability goals, particularly urban forestry initiatives in areas like Prairie Creek and Central Park. Potential vendors should be prepared to integrate with the City's existing ecological restoration and urban landscaping infrastructure, demonstrating technical expertise in tree selection, handling, and municipal project coordination.