Annual Contract for the Printing of Mailing Labels

Kennebec County, Maine is requesting quotations for an annual contract to supply printed mailing labels, with quotations due January 28, 2009, under RFQ-18P-09011500000000000492. If wood or paper products are included in the bid, the State of Maine's certified wood products policy applies, requiring bidders to specify post-consumer recycled fiber content and certified virgin fiber content, with the State authorized to pay a price premium of up to 4% above the lowest bid to achieve 100% post-consumer recycled or certified virgin fiber content.

The scope encompasses Crack and Peel labels and Dry Gummed labels in sizes of 3" x 5" or 4" x 5", printed with reflex blue or black ink on appropriate stock with square corners. Vendors must provide proofs within one calendar week of order receipt and deliver within one calendar week of approved proof. The major portion of labels will be delivered to the Augusta area. Specific item quantities are not stated; pricing must include all delivery costs and accept the State Procurement Card as a payment method with no surcharges or price variations.

The estimated annual contract value is less than $5,000 over a contract period from February 1, 2009, through January 31, 2010. The contract includes a potential extension option, provided the total contract period does not exceed three years and the overrun does not exceed 3 percent of ordered quantities. The State reserves the right to reject any or all bids and award to the lowest responsible bidder. In-state bidders and Maine-manufactured commodities receive preference when prices and other factors are equal. Vendors must submit unit prices via the attached spreadsheet and provide monthly reporting statements detailing department orders and dollar amounts by the 5th of each month. The State may terminate the contract with 30 days' written notice or immediately for non-compliance.