Annual Contract for Paver Laid Full Depth Reclamation

Henrico County, Virginia, through its Department of Public Works, is soliciting bids under ITB No. 26-3010-10EAR for an annual contract to provide paver-laid full depth reclamation (FDR) services, with bids due November 4, 2026 per the listing. The attached ITB states that sealed bids were due at 4:00 p.m. on October 21, 2026, through the County's ProcureWare portal, with the opening held via Microsoft Teams. Verify the deadline before planning submission. The listing names Henrico County and Hampton City as jurisdictions. No set-aside or local-vendor preference appears in the source.

Bidders must furnish all labor, supervision, materials, supplies, and equipment for FDR work requested by the Department of Public Works. FDR pulverizes, stabilizes, compacts, and repaves existing asphalt and underlying layers in place to a depth of 10 to 12 inches, using hydraulic cement, lime, lime kiln dust, or liquified cement as stabilizers. Bidders must hold a Virginia Contractor's License Class A - H/H (Heavy/Highway) and submit an AIA Document A305 Contractor's Qualifications Statement unless one was filed within the preceding twelve months. Pricing uses unit prices per square yard for FDR and per ton for stabilizing agents, with asphalt mix prices adjusted monthly against the VDOT Index for PG 64-S-22. The County obtains construction permits, and contractors obtain permits required of their subcontractors.

The annual cap for total authorized work is $5 million, and the first year anticipates approximately $5 million in paving expenditures. The initial term is one year, with two optional one-year renewals contingent on annual Board of Supervisors appropriations. Bid security equals 5% of the bid amount, payable to the County of Henrico. Successful bidders must furnish performance and payment bonds for 100% of each task order, registered through Surety2000, with a minimum of $1 million per task or the annual cap if lower. Liquidated damages are $500 per calendar day for late completion.

The County will award to the lowest responsive and responsible bidder. The Board of Supervisors holds award authority for contracts exceeding $200,000, and the Purchasing Director holds it otherwise. Attachment A provides a three-year FDR project plan for planning, subject to County modification based on funding, conditions, and priorities.