Annual Contract for Holiday Lights

The City of San Antonio is requesting competitive sealed proposals for an annual contract to install, maintain, and remove City-owned LED holiday lighting on assorted trees and structures in Downtown San Antonio, with proposals due November 16, 2026 at 11:00 a.m. Central Time. A mandatory site visit is scheduled for October 22, 2026 at 1:00 p.m. at 215 W Crockett Street, requiring RSVP by October 21 at 4:00 p.m. Central Time to Stephanie Nouman, Procurement Specialist III.

The scope encompasses furnishing all labor, equipment, and materials for installation, maintenance, and removal of holiday lighting and running power cables to permanent or temporary electrical panels. Respondents must attend a pre-submittal conference on October 22 at 9:00 a.m. Central Time via Microsoft Teams; attendance is highly encouraged but optional.

The evaluation committee comprises five voting members from City departments including Downtown Operations, San Antonio Public Library, and a former City employee. Written questions are due October 23, 2026 at 4:00 p.m. Central Time; all questions and responses will be posted with the solicitation. Respondents are restricted from communicating with City officials and employees regarding the solicitation from its release until contract approval at City Council session.

The solicitation is designated RFCSP 26-102 (RFx 6100019813) and applies to NIGP categories 96246 (Installation and Removal Services) and 28556 (Lighting Fixtures, Outdoor). Vendors must register in the City's SAePS portal at https://supplierservice.sanantonio.gov/irj/portal to view the full solicitation and submit responses.