Annual Contract for Construction & Maintenance Services – Basketball, Tennis, Pickle Ball Courts

The County of Henrico Department of Recreation & Parks is requesting bids on an annual contract for construction and maintenance services on basketball, tennis, and pickleball courts under ITB 26-2947-4EAR, with bids due May 20, 2026 at 3:00 p.m. through ProcureWare. All bidders must hold a Virginia Class A contractor license — the binding eligibility requirement.

The scope covers maintenance and repair of approximately 30,000 square feet of asphalt courts across 13 recreation facilities and school locations throughout Henrico County, including all labor, materials, supervision, equipment, and fees necessary to perform work as requested. Work is generally performed during normal business hours Monday through Friday, 7:00 a.m. to 4:30 p.m., though overtime or weekend work may be authorized without additional compensation.

The initial contract term is one year with options for two additional one-year renewals at prices not to exceed 3% above the previous year's prices, up to a maximum three-year term. The annual contract cap is $1 million for total authorized work. Award will be made by the School Board of Henrico County if contract value exceeds $200,000; otherwise by the Purchasing Director. The county will select the lowest responsive and responsible bidder, provided the bid does not exceed available funds.

Bidders must submit bid security equal to 5% of total unit price in the form of a cashier's check, certified check, or bid bond. The successful bidder must obtain performance and payment bonds for 100% of each individual task ordered, with documentation verifying capacity to furnish bonds of no less than $1 million each. Bidders must submit a statement of comparable project experience demonstrating capacity. All pricing shall be FOB destination with unit prices including material, labor, and installation. Bids must be submitted electronically through ProcureWare. Virtual bid opening participation via Microsoft Teams is available upon request.