Annual Contract for Asphalt-In-Place and Asphaltic Pavement Planing

Henrico County Department of Public Works is requesting sealed bids for an annual contract to provide asphalt-in-place and asphaltic pavement planing services, with bids due July 29, 2026 at 2:00 p.m. under ITB No. 26-2980-7JL. Bidders must be registered Virginia Class A contractors, a mandatory qualification filter.

The scope encompasses furnishing labor, supervision, materials, supplies, and equipment for asphalt-in-place work in multiple mix designs (SM-9.5A, 12.5A, IM-19.0A, and BM-25A) at estimated quantities of approximately 19,000 tons, plus asphaltic pavement planing services estimated at 1,000,000 square yards per inch of depth, curb and gutter installation, and utility adjustments. Work is performed at various locations throughout Henrico County. The contractor must be available within four hours for emergency service and must respond within 48 hours to work notifications.

The contract term runs one year from August 1, 2026 through July 31, 2027, with two optional one-year renewal periods at prices not to exceed 3% above the previous year's pricing. The County estimates spending approximately $18 million in the first year, with an annual cap of $18 million for total authorized work. Unit prices will be adjusted monthly for asphalt costs using the Virginia Department of Transportation Index with an April 2026 base price.

The County reserves the right to award to multiple bidders and will assign projects to the lowest-priced responsive and responsible contractor based on unit pricing. Bidders must submit bid security equal to 5% of the total bid amount and furnish performance and payment bonds equal to 100% of each individual task ordered, registered through Surety2000. Liquidated damages of $100 per calendar day are assessed for failure to meet project schedules. Sealed bids are submitted electronically through ProcureWare.