Annual Auditing Services

The Town of Castle Rock, Colorado is seeking proposals from qualified Certified Public Accountant firms to perform annual financial auditing services through Request for Proposal (RFP) No. 2025-100. The procurement specifically solicits a comprehensive financial audit for the fiscal year ending December 31st, which will include preparation of the Federal Single Audit report and technical guidance for the Annual Comprehensive Financial Report (ACFR). The selected firm will conduct an independent audit covering all funds and activities of the Town, which has approximately 530 full-time employees and annual revenues exceeding $183 million. Proposers must submit a detailed work plan, audit team resumes, and demonstrate compliance with mandatory requirements including independence certification, state licensing, and continuing professional education. Key procurement dates include a bid posting on 08/27/2025, a questions deadline of 09/09/2025, and a proposal submission deadline of 09/17/2025 at 3:00 PM MST. The contract term is initially set from execution date to October 31, 2028, with options to renew for two additional one-year periods.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contract requires comprehensive insurance coverage, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000 per claim), and Workers' Compensation. Bidders must provide a fee schedule (Exhibit 2) that breaks down costs by staff level, including partners, managers, supervisory staff, and standard staff, and submit an all-inclusive maximum price covering all audit personnel expenses. The Town will utilize a "Net 30" payment term and is tax-exempt, with federal registration number 84-6000761 and state registration number 98-04428. While specific budget ranges are not explicitly stated, the comprehensive nature of the audit and the town's substantial annual revenues suggest a significant contract value. The procurement emphasizes continuity, with the potential for a multi-year engagement that could extend through potential renewal periods.