ANNOUNCEMENT: Notice of Request for Competitive Sealed Proposals (CSP) #209-25-255-00-M-AB-CSP

Austin Community College (ACC) District is conducting a Competitive Sealed Proposal (CSP) #209-25-255-00-M-AB-CSP to procure a comprehensive student information system (SIS) software solution and implementation services. The procurement aims to replace the current SIS with a modern, cloud-based platform that can consolidate and streamline student information processes across multiple functional areas including admissions, enrollment, advising, adult education, continuing education, and state reporting. ACC requires a Software as a Service (SaaS) ecosystem that meets Texas Risk and Authorization Management Program (TX-RAMP) certification requirements, specifically Level 2 Certification and System and Organization Controls 2 (SOC2) Compliance. The solicitation follows a two-step selection process involving initial proposal responses and subsequent in-person presentations and demonstrations. Key procurement dates include solicitation release on August 12, 2025, a solicitation conference on August 22, 2025, proposal responses due by September 5, 2025, in-person presentations scheduled from September 22-25, 2025, and an anticipated contract award on November 3, 2025. Proposal evaluation will be based on SIS functionality (50%), implementation services (20%), technical and security requirements (20%), and proposed cost (10%), with vendors required to submit detailed exhibits covering technical requirements, core system capabilities, functional requirements, training, reporting, integrations, and implementation plans.

ACC has established an internal goal of 30% Small Local Business Enterprise (SLBE) participation and encourages respondents to maximize SLBE inclusion in their proposals. While no specific budget range is mentioned, the comprehensive nature of the SIS procurement suggests a significant investment in both software licensing and implementation services. The project timeline indicates the new SIS ecosystem should have most functionality live by the 2027 Fall semester, implying a multi-year implementation and transition strategy. Respondents must demonstrate capability to integrate with existing technological infrastructure and meet stringent security and functional requirements. The procurement appears open to qualified technology vendors specializing in higher education student information systems, with a preference for local and small businesses that can meet the technical and functional specifications outlined in the solicitation documents.