Animal Cremation Services

Collier County's Domestic Animal Services Division is seeking a vendor to provide Animal Cremation Services through an informal Quick Quote (QQ) procurement process. The contract will cover comprehensive cremation services for animal remains, requiring a minimum of one pickup per week with potential for increased frequency. Vendors must transport animal remains to an authorized facility, ensure proper handling and identification of remains, and maintain professional conduct throughout the process. The solicitation requires vendors to submit responses by May 22, 2025, at 3:00 pm through the county's online bidding system, with a non-mandatory pre-proposal meeting scheduled for May 15, 2025, at 2:30 pm. Vendors must submit any questions by May 20, 2025, at 3:00 pm. The award will be based on the lowest quote per cadaver, with all-inclusive pricing, and the contract term is set for one fiscal year from October 1, 2025, to September 30, 2026.

The procurement does not specify any specific set-aside designations or restrictions on respondent organizations. The estimated annual spend for these cremation services is $6,000. Vendors must meet extensive insurance requirements, including workers' compensation, employer's liability, commercial general liability, and automobile liability coverage. For projects exceeding $200,000, performance and payment bonds will be required, underwritten by a surety with specific financial ratings. Vendors must provide evidence of insurability within five days of award notification and ensure that all subcontractors comply with the same insurance standards. The county will name the successful vendor as an additional insured, and all insurance must be primary and non-contributory. Vendors must adhere to comprehensive insurance and bonding requirements outlined in the Insurance_Requirements_Non-Contracted_Services.docx document, which includes specific provisions for certificate holder naming and cancellation notices.